The Villages at Pebblebrook
Homeowners Association, Inc.

 

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The Villages at Pebblebrook Homeowners Association

Frequently Asked Questions

Answers to some common questions follow:

  1. Who built this development and when?

  2. What is The Villages at Pebblebrook Homeowners Association (VAPB HOA)?
  3. What is the VAPB HOA's official address?
  4. What do homeowners' dues cover?
  5. What happens if residents don't pay their dues?
  6. What documents govern the operation of the development and the VAPB HOA?
  7. When do residents need to seek approval to make changes to their properties?
  8. What is the process for getting approval?
  9. What happens if residents make changes without approval?
  10. What is the trash removal schedule?
  11. Why do we have a Board of Directors?
  12. How is the Board elected? How often?
  13. Why do we operate with volunteers rather than using a professional management group?
  14. What committees are there, and what do they do?
  15. Is there a directory of residents?
  16. Who are the current members of the Board of Directors?
  17. How do I join a committee?
  18. Mail from VAPB HOA has my name spelled wrong, etc.
  19. What are the Amenities and Boulevard Associations responsibilities?

Answers:

  1. Who built this development and when?
    Estridge Companies between 1992, when the development was platted, and late 1997, when closings were held for the last homes in the final section.

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  2. What is the Villages at Pebblebrook Homeowners Association (VAPB HOA)?
    This is the legal entity that is responsible for community management issues.

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  3. What is the VAPB HOAs official address?
    The business address of the Villages at Pebblebrook Homeowners Association is:
    The Villages at Pebblebrook Homeowners Association
    P. O. Box 1504
    Noblesville, IN  46061

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  4. What do homeowners dues cover?
    Homeowners annual dues cover:
    • Maintenance of the Moontown entrance
    • Landscaping of the common areas
    • Mailings of meeting notices, budget information, and other official business
    • Newsletters
    • The largest percentage (over 80%) of the dues are actually transferred to the Amenities and Boulevard Associations to fund their expenses.

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  5. What happens if residents don't pay their dues?
    Dues are payable by February 15th of the year that they cover.  After March 15th, residents who have not yet paid their dues will receive a notice that they are delinquent in payment and interest will be charged from the due date of February 15th.  After March 30th a final notice will be sent by certified mail.  If the dues are not received or arrangements for payment are not made by April 15th a lien will be filed against the property with Hamilton County Recorders Office. Properties cannot be sold until the lien is cleared. To clear the lien, residents must pay all back dues and interest.

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  6. What documents govern the operation of the development and the VAPB HOA?
    There are three important sets of documents of which all residents should have copies:

    1. The Bylaws

    2. The Declaration of Covenants, Conditions, and Restrictions

    3. The Plat Covenant and Restrictions.

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  7. When do residents need to seek approval to make changes to their properties?
    Approval for any significant change, including major landscaping projects, needs to be granted by the Architectural Control Committee. If you are in doubt about whether a change is "significant," contact a member of the Architectural Control Committee to check it out.

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  8. What is the process for getting approval?
    The Architectural Control Committee has developed the following guidelines to help residents in their efforts to gain approval for the changes they want to make to their properties:
    1. Please put your request in writing (a form is available, see IMPORTANT DOCUMENTS), in addition to providing whatever supporting materials (blueprints, etc.) are needed to illustrate it. Please include all the relevant information: your name and address, contact information including home and work phone numbers, and a short written description of the work you have in mind.
    2. Please do not submit original blueprints or drawings you will need in order for the work to be done. The committee cannot return the materials you submit. The blueprint or other graphic representation must be filed with your request so that the committee has a record of what has been approved for future reference. Submit a copy or duplicate instead.
    3. Send your requests and supporting materials to The Villages at Pebblebrook Homeowners Association, P. O. Box 1504, Noblesville, IN 46061

    If you have questions about the process, please contact Architectural Review Committee.  Current members of the committee are listed in the most recent newsletter.

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  9. What happens if residents make changes without approval?
    They will be asked to get the approval retroactively and, if their changes are not approved, they may be legally obligated to have the changes removed or reversed.

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  10. What is the trash removal schedule?
    Our trash is collected every Friday by the City of Noblesville. This is subject to changes during holidays.  You can get more information on the City's website at www.cityofnoblesville.org.

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  11. Why do we have a Board of Directors?
    The Board of Directors acts on behalf of the residents to manage the legal entity that is known as The Villages of Pebblebrook Homeowners Association, Inc.

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  12. How is the Board elected? How often?
    The Board is elected annually at the Annual Meeting, held in October.

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  13. Why do we operate with volunteers rather than using a professional management group?
    We save thousands of dollars annually and determine our own destiny.

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  14. What committees are there and what do they do?
    Committees are appointed by the Board as needed.

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  15. Is there a directory of residents?
    Yes – The initial directory was distributed with the newsletters in May 2004.  If you don't have a copy please contact the newsletter/directory editor, Christine Earley at 317.773.7921 or e-mail her at the address in the newsletter.

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  16. Who are the current members of the Board of Directors?
    See Board of Directors.

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  17. How do I join a committee?
    Contact a board member in order to volunteer your services.

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  18. Mail from VAPB HOA has my name spelled wrong/has the previous owners' names/includes a person who no longer lives at this address. How do I change it?
    The members' database is maintained by the Secretary. Please route your changes to secretary@pbhoa.net, or by following this link Board of Directors.

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  19. What are the Amenities and Boulevard Associations responsibilities?
    Please view our page dedicated to explaining whey we have three separate associations that have various responsibilities for our neighborhood. 

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